How to Become an Oklahoma Notary
The Oklahoma Notary Process:
Are you interested in becoming an Oklahoma notary? Are you interested in generating extra income as a notary, starting your own Oklahoma notary business, adding an Oklahoma notary title to your resume, or helping to notarize documents for people in your community? The state appoints Oklahoma notaries to serve the public as unbiased impartial witnesses to document signing. The process to become a notary in Oklahoma straightforward, and as long as you meet the state notary law requirements listed below, you can apply to become an Oklahoma notary.
The American Association of Notaries can help you with the Oklahoma notary application process from start to finish, and when your application is approved, we can manufacture your notary stamp and notary supplies. We can also support you during your Oklahoma notary commission term to ensure that you fulfill your notary duties accurately. The American Association of Notaries has been helping Oklahomans become notaries since 1994. With our help, you too become a notary!
This guide will help you understand:
- Who can become an Oklahoma notary
- The process to become an Oklahoma notary
- Basic Oklahoma notary duties
Qualifications to become a notary in Oklahoma:
To become an Oklahoma notary public, a notary applicant must meet the following qualifications:
- Be 18 years of age or older.
- Be a citizen of the United States;
- Be a legal resident of Oklahoma or an out-of-state resident who is employed within Oklahoma;
- Be a legal resident of Oklahoma or an out-of-state resident who is employed within Oklahoma;
- Be able to read and write English; and
- Not have been convicted of a felony.
The process to become a notary in Oklahoma:
In order to become an Oklahoma notary public and receive an Oklahoma notary public commission, a notary applicant must:
- Meet the eligibility requirements provided in the previous section
- Complete an application and submit it to the Secretary of State with a $25 fee, which may be filed in person, by mail, or online.
- Once your application is approved, the Oklahoma Secretary of State will email you approval, a “Notary Public Guide” a blank $1,000 bond form, an oath of office and a loyalty office form to complete and return back to the Secretary of state.
- Purchase a $1,000 surety bond and affix an impression of your notary seal on the bond form.
- Return the notarized bond form and oath forms with a $10 filing fee to the Secretary of State not more than sixty days after the issuance of the commission.
- Upon the Secretary of State’s approval of the bond, official seal, oath of office, and loyalty oath, a notary public is allowed to perform notarial acts.
Note: Applicants requiring same-day filing service to expedite their application must submit an additional $25 for such service.To download an application or submit an application online, go to the Secretary of State's website.
Can a non-resident become a notary in Oklahoma?
Yes, non-residents who have a place of employment in Oklahoma may apply for an Oklahoma notary public commission. Moreover, non-residents must meet the same statutory eligibility requirements as a resident of Oklahoma. Non-residents must include on their notary application: (1) the county of employment; (2) the place of employment; (3) the employment address; and (4) the residence address. Non-resident notaries who cease to be employed in Oklahoma must resign their notary public commissions.
Is an Oklahoma notary bond required to become a notary in Oklahoma?
Yes. A bond in the amount of $1,000 is required for new and renewing notaries public. The bond must be signed by: (1) an insurance agent licensed by the State of Oklahoma; (2) an attorney-in-fact on behalf of an insurance company with a power of attorney attached; or (3) one or more individual sureties who are property owners in the county of residence of the notary or, if the notary is a nonresident, the notary’s county of employment.
The bond must be filed with the Secretary of State not more than 60 days after issuance of a notary commission to be approved by the Secretary of State. To purchase and receive an Oklahoma bond via email in one business day, visit the American Association of Notaries website at www.usnotaries.com or call 800.721.2663.
Do I need an Oklahoma notary errors & omission insurance?
A notary errors and omissions insurance policy is optional. However, the American Association of Notaries strongly recommends that Oklahoma notaries public obtain errors and omissions insurance for their personal protection against liability. Errors and omission insurance protects notaries public from liability against unintentional notarial mistakes or omissions that result in financial damages to the public or a document signer. It customarily covers legal fees and damages based on the coverage an Oklahoma notary public selects. To purchase this insurance policy, visit our website at www.usnotaries.com or call 800.721.2663.
How much does it cost to become a notary in Oklahoma?
An Oklahoma notary applicant’s required expenses include the cost for the following: (1) a $25 filing fee to process a new application for appointment; (2) a $25 same-day filing fee service to expedite an application for appointment or reappointment; (3) a $20 filing fee to process an application for reappointment; (4) a notary stamp; (5) a $1,000 bond; (6) a journal if the notary wishes to comply with the recommendations of the Secretary of State; and (7), if a notary wants, an errors and omissions insurance policy.
How long is the term of a notary public commission in Oklahoma?
The term of office of an Oklahoma notary public is four years, commencing on the date specified in the commission. However, a notary’s commission may be rendered void: (1) by resignation; (2) by revocation; (3) by death; (4) when the notary public ceases to reside in Oklahoma; (5) when the notary is no longer a citizen of the United States; (6) when the non-resident notary public ceases to have a place of employment in Oklahoma; or (7) when the notary is convicted of a felony.
Where can I perform notarial acts in Oklahoma?
Oklahoma notaries public have statewide jurisdiction, and they must be physically within the geographic borders of the State of Oklahoma.
Who appoints Oklahoma notaries public?
The Oklahoma Secretary of State appoints Oklahoma notaries public. To contact the Oklahoma Secretary of State:
Oklahoma Secretary of State
Notary Public Services
421 N.W. 13th Street, Suite 210
Oklahoma City, OK 73103
(405) 521-2516 (Questions)
(405) 521-3912 (Form Requests)
How do I renew my Oklahoma notary commission?
A commissioned notary public may renew his or her appointment by submitting a completed renewal application and a $20 renewal fee to the Secretary of State. Please note that the Secretary of State will not accept a renewal application earlier than six weeks prior to the expiration date of the notary’s current appointment, or after the expiration date. The Secretary of State’s office will mail a renewal commission to the applicant upon approval and processing of the renewal application. A renewal application that is received after a notary public commission has expired must be processed as a new appointment, and a new commission number and date will be issued.
Are there any exams or notary course requirements?
No. Oklahoma notary law does not require that applicants take a course or test to qualify to become a notary public in Oklahoma.
Do I need to purchase a notary stamp in Oklahoma?
Yes. Oklahoma notary law requires all Oklahoma notaries public to use either a metal seal, which leaves an embossed impression, or a rubber stamp to authenticate all official acts (49 OS 5).
Dimensions: The Oklahoma notary statute does not provide the statutory dimensions regarding the layout for a notary’s official seal.
Required Elements:The metal seal or rubber stamp, used in conjunction with a stamp pad and ink of a notary public, must contain the following (49 OS 5):
- The notary’s name.
- The words "Notary Public."
- The words "State of Oklahoma.”
The notary’s commission number and commission expiration date may be part of the rubber stamp and/or an embosser seal. A notary who neglect or fails to include the commission expiration date and the commission number on notarized documents will be guilty of a misdemeanor. After being convicted for this mistake, the notary will be fined in any sum not to exceed $50. “The seal impression shall appear near the notary’s official signature on a notarial certificate” (OAC 655:25-5-2[c]).
Within ten days after the loss of a notary’s official seal, the notary must deliver, to the Secretary of State, a written notice of the loss or theft and the date the seal was first discovered missing. In addition, the notary should notify the appropriate law enforcement agency in the case of theft. When purchasing a replacement seal, it is advisable to have a character or symbol added to the new seal to distinguish it from the missing one. Within ten days after purchasing a new official seal, the notary must notify the Secretary of State in writing of the date of purchase and the distinguishing character or symbol added to the new seal.
Is a notary journal required in Oklahoma?
No. Oklahoma notary laws do not require Oklahoma notaries public to record their notarial acts in a journal. While the practice is not required by state law, the Oklahoma Secretary of State recommends that every notary public maintain a log of his or her official acts to assist in recalling past notarial acts if needed or if the notary is legally challenged. The American Association of Notaries also recommends that Oklahoma notaries public maintain a permanent, paper-bound journal with numbered pages to create and preserve a chronological record of every notarial act as a protective measure against liability. For Oklahoma notary supplies, visit our website at www.usnotaries.com or call 800.721.2663.
How much can an Oklahoma notary charge for performing notarial acts?
Oklahoma notary fees are set by statute (49 OS 5). The maximum allowable fees that an Oklahoma notary public may charge for notarial acts are listed below:
- Acknowledgments - $5.00
- Oaths or affirmations - $5.00
- Verifications upon oath or affirmation- $5.00
- Witness or attest a signature - $5.00
- Protests - $5.00
- Copy certifications - $5.00
Note: A notary public may not charge a fee to notarize an absentee ballot.
What notarial acts can an Oklahoma notary public perform?
An Oklahoma notary public is authorized to perform the following notarial acts (49 OS 6An and 49 OS 112):
- Take acknowledgments
- Administer oaths or affirmations
- Take verifications upon oath or affirmation
- Witness or attest signatures
- Execute protests
- Certify or attest to a copy of a document
- Exercise such other powers and duties as by law of nations and commercial usage may be performed by notaries public
Note: An Illinois notary public may not issue a certified copy of any document.
Can I perform electronic notarization in Oklahoma
The Oklahoma Secretary of State has not adopted administrative rules and/or procedures for electronic notarizations. However, the State of Oklahoma has enacted the “Uniform Electronic Transactions Act” (OS 12A:15-101 through 12A:15-120), including the provision on notarization and acknowledgment, which authorizes the electronic signatures used by notaries public. Section 12A-15-111 states, “If a law requires a signature or record to be notarized, acknowledged, verified, or made under oath, the requirement is satisfied if the electronic signature of the person authorized to perform those acts, together with all other information required to be included by other applicable law, is attached to or logically associated with the signature or record.”
In addition, Oklahoma enacted the “Uniform Real Property Electronic Recording Act (16 OS 86.1 through 86.7). Section 16-86.3(c) states, “A requirement that a document or a signature associated with a document be notarized, acknowledged, verified, witnessed, or made under oath is satisfied if the electronic signature of the person authorized to perform that act, and all other information required to be included, is attached to or logically associated with the document or signature. A physical or electronic image of a stamp, impression, or seal need not accompany an electronic signature.”
Moreover, Oklahoma state laws require that the notarial officer must determine, either from personal knowledge or from satisfactory evidence, that the person appearing before the officer and making the acknowledgment or verification or attesting the signature is the person whose signature is on the instrument (49 OS 113). There are no exceptions to the legal requirement that the principal signer must be in the physical presence of the notary public for each and every notarial act performed.
Can I perform remote (online) notarizations in Oklahoma?
No. Currently, Oklahoma notaries public are prohibited from performing remote (online) notarizations. Oklahoma state laws require that a notarial officer must determine, either from personal knowledge or from satisfactory evidence, that the person appearing before the notarial officer and making the acknowledgment or verification or attesting the signature is the person whose signature is on the instrument (49 OS 113).
Additionally, a principal signer must personally appear before a notary public and be physically close enough to see, hear, communicate with, and give legally required identification documents to the notary without the use of electronic devices such as telephones, computers, video cameras, or facsimile machines. The signer must be physically present before the notary during the entire performance of a notarial act. There are no exceptions to these rules; the principal signer must be in the physical presence of the notary public for each and every notarial act performed. Therefore, Oklahoma notaries public are prohibited from performing remote (webcam) notarizations.
How do I change my address?
An Oklahoma notary public must submit a written notification to the Secretary of State within 30 days after moving to a new residence address (or employment address for a non-resident notary public). All notaries can update their addresses online with the Secretary of State’s website. The notary is not required to file a new bond or obtain another seal if the notary moves from one county to another.
How do I change my name on my Oklahoma notary commission?
If a notary public legally changes his or her name in the middle of a term, the notary has two options: (1) the notary may continue to use his or her former name as issued on the existing commission until it expires; or (2) the notary may use the notary’s new name by completing and filing an application with the Secretary of State with a fee of $25 (49 OS 11[B]). The name change will establish a new commission and expiration date. It will be necessary for the notary to purchase a new seal and obtain a new bond. If a notary public elects the second option, the notary must also submit a letter of resignation of his or her current commission to the Secretary of State (NPG).
Oklahoma notarial certificates:
Click here to view Oklahoma notarial certificates.
Revised: July 2019
Oklahoma notary bonds and errors and omissions insurance policies provided by this insurance agency, the American Association of Notaries, Inc., are underwritten by Western Surety Company (established 1900). Kal Tabbara is a licensed insurance agent in Oklahoma.